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AI Smart Forms for SAP

Describe the form. Collect the data. Send it to SAP.

Generate enterprise forms with AI, map each field to SAP OData, collect data through portals or email workflows, validate submissions, generate output forms, and create or update SAP records automatically, without building a separate application for every process.

See a Smart Form created liveExplore the platform
  • AI-generated forms
  • SAP OData mapping
  • Email workflows
  • ECC & S/4HANA
AI FORM DESIGNER · NEW VENDOR REQUESTCONNECTED TO SAP
  • Text field
  • Dropdown
  • Table
  • File upload
  • Signature
  • Approval

New Vendor Request

Generated from prompt: “Create a supplier registration form for SAP.”

LEGAL NAME
Acme Components Inc.
COUNTRY
United States
TAX ID
12-3456789
COMPANY CODE
1710
BANK DOCUMENT
bank-letter.pdf

LegalName → A_BusinessPartner/OrganizationBPName1MAPPED

SUBMIT → VALIDATE → APPROVE → SAP

  1. Prompt → Form

    Generate forms from natural-language instructions

  2. Field → OData

    Map form data to SAP services and entities

  3. Form → Workflow

    Collect, review, approve, and enrich submissions

  4. Submission → SAP

    Create or update SAP business objects

One connected platform

Everything you need to build SAP-connected forms and workflows.

Traditional form builders stop after submission. Artificio continues the process: validate the data, request missing information, route approvals, generate output documents, send personalized emails, call SAP OData services, and record the full audit trail.

  • AI form and application generation
  • Drag-and-drop components and conditional logic
  • SAP OData field and entity mapping
  • Email templates, reminders, and approval requests
  • PDF and output-form generation
  • Secure public, private, and role-based forms
  1. 01Generate the form with AIPrompt, template, or existing documentFORM READY
  2. 02Map fields to SAP ODataEntity, property, format, and validationMAPPED
  3. 03Collect and validate dataPortal, link, email, mobile, or embedded formVALIDATED
  4. 04Route email and approval workflowRequest updates, approve, reject, or enrichAPPROVED
  5. 05Post to SAP and generate outputCreate record, PDF, email, and audit evidenceCOMPLETED

Core capabilities

Form-builder flexibility with SAP process automation built in.

Use reusable components to design enterprise forms, then connect them directly to business data, approvals, documents, communications, and SAP transactions.

  • AI design

    Generate forms and applications through conversation

    Describe the business process, fields, sections, tables, validations, and approvals. Artificio generates the initial form so teams can start from a working design instead of a blank canvas.
  • Form components

    Rich field library

    Text, number, dropdown, date, address, table, repeatable section, attachment, signature, barcode, calculations, and custom components.
  • Business logic

    Rules and conditional behavior

    Show or hide fields, require data dynamically, calculate values, validate formats, enforce dependencies, and control submission paths.
  • SAP integration

    OData mapping designer

    Map form fields to SAP entities and properties, transform data types, call lookup services, and submit approved payloads using standard SAP interfaces.
  • Communication

    Email design and templates

    Create branded, personalized emails for invitations, reminders, approvals, rejections, confirmations, and data requests using submission values.
  • Workflow

    Multi-step review and approval

    Route submissions by company code, value, geography, request type, risk, or any form value with delegated and sequential approvals.
  • Output

    Generate PDFs and output forms

    Merge collected data into PDF templates, certificates, acknowledgements, onboarding packs, confirmations, or internal business documents.
  • Collaboration

    Request and share data securely

    Send expiring or password-protected links, allow users to save progress, request missing information, and share finalized outputs.
  • Governance

    Audit, versioning, and access

    Track every submission, field update, approval, email, document, API call, and SAP response with role-based access and form version control.

SAP use cases

Replace spreadsheets, email chains, and one-off portals.

Build reusable SAP-connected experiences for employees, vendors, customers, partners, plants, and field teams.

  • SAP BP / Supplier

    Vendor requests

    Collect supplier information, tax forms, bank documents, certificates, and approvals before creating or extending SAP Business Partners.
  • SAP BP / Customer

    Customer onboarding

    Capture customer, sales-area, tax, credit, and billing data, route approvals, and create SAP customer records.
  • Material Master

    Material master requests

    Standardize material creation requests, validate required fields, enrich classifications, and submit approved data to SAP.
  • SAP MM

    Purchase requisitions

    Collect requirements through guided forms, validate cost objects and material data, approve requests, and create SAP requisitions.
  • SAP PM / EAM

    Maintenance notifications

    Enable plant and field teams to report equipment issues with photos, priority, location, and structured failure information.
  • SAP QM

    Quality and inspection forms

    Capture inspection values, defects, attachments, and approvals, then record results or create follow-up actions in SAP QM.
  • SAP HCM / SuccessFactors

    Employee and HR requests

    Build secure forms for employee changes, access requests, travel, onboarding, and internal approvals connected to SAP services.
  • SAP SD / Service

    Sales and service requests

    Collect quotes, returns, service requests, delivery changes, and customer information with guided validation before SAP posting.
  • Custom Process

    Custom SAP processes

    Create a tailored form and workflow for any SAP object exposed through OData, BAPI, API, RFC, middleware, or approved service.

Connected architecture

One experience from form creation to SAP completion.

Use reusable components to design enterprise forms, then connect them directly to business data, approvals, documents, communications, and SAP transactions.

  • Public & private web forms
  • Email invitations & links
  • Embedded portals & apps
  • Mobile & tablet data capture
Artificio Smart Forms
  • AI Form Generator
  • Drag-and-Drop Designer
  • Validation & Rules
  • Email Workflow
  • Approvals
  • PDF Output
  • Audit & Analytics
  • SAP OData Services
  • SAP ECC / S/4HANA
  • SAP BTP / Integration Suite
  • BAPI · RFC · REST · SOAP

Why Artificio

More than a form builder. A complete SAP data-collection process.

It is a platform that allows you to create forms and workflows that are connected to SAP.

CapabilityBasic online formGeneric low-code form builderArtificio Smart Forms
AI-generated form designNoLimitedYes
Rich components and conditional logicBasicYesYes
Direct SAP OData field mappingNoCustom developmentBuilt in
Live SAP lookups and validationNoCustom integrationBuilt in
Email template designer and workflowNotificationsConnector-dependentIntegrated
Approval routing and exception handlingLimitedAvailableSAP-aware
PDF and output-form generationBasicAdd-onBuilt in
Create or update SAP after approvalNoCustom integrationStandard interfaces
End-to-end business audit trailSubmission logPlatform logFull process evidence

Implementation

Launch one SAP-connected form, then reuse the framework.

Start with a simple form, then scale up to complex workflows and SAP integrations.

  1. Design

    Define the form, user journey, fields, documents, rules, SAP object, and desired output.

  2. Connect

    Map fields to OData or approved SAP services and configure lookups, payloads, and error handling.

  3. Automate

    Configure email templates, reminders, approvals, output forms, access, and exception routing.

  4. Scale

    Publish the form, monitor submissions, reuse components, and launch additional SAP processes.

Example experience

Create a customer onboarding form for SAP with tax documents, credit approval, sales-area selection, and a confirmation PDF.

Artificio generates the initial form, suggests validations, maps fields to the SAP Business Partner service, creates the approval flow, and prepares the confirmation email and output document for refinement.

Give business teams speed without giving up SAP control.

Business users can design the experience while IT controls integration endpoints, field mappings, roles, validation, security, and release governance.

  • Reusable enterprise components and templates
  • Environment-based configuration and controlled publishing
  • Role-based administration and approval ownership
  • Encrypted submissions, attachments, and generated documents
  • Complete logs for every workflow and SAP response

Frequently asked questions

Smart Forms for SAP questions.

Can users create forms using natural language?
Yes. Users can describe the form, fields, sections, validations, and workflow they need. Artificio generates an initial design that can be refined through the visual designer.
How are form fields connected to SAP?
Fields can be mapped to SAP OData entities and properties, including transformations, lookup services, required fields, payload structures, and response handling. Other approved interfaces can also be used where appropriate.
Does the form submit directly to SAP?
It can, but posting can be controlled by validation, confidence, workflow status, approval requirements, and business policy. Some forms may create SAP records immediately; others may wait for review or enrichment.
Can Artificio send forms through email?
Yes. Email templates can include personalized links, instructions, reminders, approval actions, and submission values. Forms can be public, authenticated, password-protected, role-based, or configured with expiration.
Can the solution generate PDF output?
Yes. Submission data can be merged into designed PDF templates for confirmations, certificates, request summaries, approvals, agreements, and other output forms.
Does it support repeatable tables and line items?
Yes. Forms can include repeating sections, editable tables, dynamic rows, calculations, attachments, and validation at both header and line-item level.
Can we use existing SAP OData services?
Yes. Existing services can be configured in the integration layer, subject to your SAP security, authorization, and API governance. Custom services or middleware can also be supported.
How is this different from a generic form builder?
Artificio combines form creation with SAP mapping, live validation, email design, approvals, output generation, integration, and auditability in one connected platform.

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

Live Smart Forms demonstration

Describe one SAP form you need. We'll show it generated, mapped, and submitted.

See Artificio create the form, configure validations, map fields to an SAP service, route an approval, generate the output, and complete the process.

Book a live demoShare your form use case