Intelligent Task Automation & Workflow Scheduling
Automate your document processing workflows with Artificio's powerful Scheduler Service. Schedule batch jobs, automate recurring tasks, and orchestrate complex workflows with intelligent scheduling capabilities that work around the clock.
Automate Your Document Processing with Intelligent Scheduling
- Schedule batch document processing jobs to run automatically at specified times or intervals
- Automate recurring workflows with flexible scheduling options - hourly, daily, weekly, or custom patterns
- Monitor job execution status and receive real-time notifications for completed or failed tasks
- Orchestrate complex multi-step workflows with dependency management and conditional execution
Product Overview
Scheduler Service - Hands-Free Workflow Automation
Artificio's Scheduler Service empowers organizations to automate their document processing workflows without manual intervention. From simple recurring tasks to complex multi-step pipelines, our intelligent scheduling engine ensures your workflows run reliably and efficiently. Define schedules using familiar cron patterns or intuitive visual interfaces, set up dependencies between tasks, and let our system handle the execution while you focus on what matters most.
Key Features
Powerful Scheduling Capabilities
Cron-Based Scheduling
Define precise schedules using industry-standard cron expressions or our intuitive visual scheduler. Set up complex recurring patterns like "every weekday at 9 AM" or "first Monday of each month at midnight" with ease. Our scheduler supports timezone-aware execution, ensuring your jobs run at the right time regardless of where your team is located.
Dependency Management
Build sophisticated workflows with task dependencies and conditional execution. Define which tasks must complete before others begin, set up parallel execution paths, and create conditional branches based on task outcomes. Our visual workflow builder makes it easy to design complex automation pipelines without writing code.
Auto-Retry & Error Handling
Configure automatic retry policies for failed jobs with exponential backoff. Set up fallback actions, error notifications, and recovery procedures to ensure your workflows are resilient. Our intelligent error handling minimizes manual intervention while keeping you informed of any issues that require attention.
Resource Optimization
Automatically scale resources based on job requirements and schedules. Queue management ensures efficient resource utilization, while priority settings let critical jobs jump the queue when needed. Schedule resource-intensive tasks during off-peak hours to optimize costs and system performance.
Comprehensive Audit Trail
Maintain complete visibility into every scheduled execution with detailed audit logs. Track who created or modified schedules, when jobs ran, how long they took, and what outputs were produced. Meet compliance requirements with immutable audit trails and detailed execution histories.
Ready to Automate Your Workflows?
Stop spending time on manual, repetitive tasks. Let Artificio's Scheduler Service handle your document processing workflows automatically while you focus on growing your business.
Why Choose Artificio Scheduler?
Transform your operations with intelligent automation
Key Benefits
Reduce Operational Costs
Eliminate manual processing costs by automating repetitive tasks. Schedule batch jobs during off-peak hours to optimize resource utilization and reduce infrastructure costs.
Increase Productivity
Free your team from manual, time-consuming tasks. Let them focus on strategic work while the scheduler handles routine document processing automatically.
Ensure Reliability
Built-in retry mechanisms, error handling, and monitoring ensure your workflows run reliably. Never miss a critical processing deadline again.
Scale Effortlessly
Handle growing document volumes without adding headcount. Our scheduler automatically scales to meet demand while maintaining consistent performance.
Maintain Compliance
Detailed audit trails and execution logs help you meet regulatory requirements. Track every action for complete visibility and accountability.
Seamless Integration
Connect with your existing systems through robust APIs and pre-built integrations. Works seamlessly with Artificio's complete document processing suite.
Scheduler Service in Action
See how organizations automate their workflows across industries
The Overnight Backlog: Scheduled Workflows That Process While You Sleep
Automate document processing overnight. Teams arrive to completed data and focus on exceptions, not manual entry. Configure once, run automatically.
Smart Forms + Scheduled Jobs: Solving the Continuous Data Paradox
Automate month-end close! Combine continuous data capture with scheduled batch processing for efficiency.
The 3 AM Problem: Manual Invoices & Scheduling Fixes
Stop manual batch processing. Discover intelligent scheduling to eliminate late nights and unlock real-time data.
James Mitchell
The Scheduler Service transformed our invoice processing. We now process 10,000+ invoices monthly without any manual intervention. The ROI was evident within the first month.
Sarah Lee
Setting up automated workflows was incredibly easy. The visual scheduler and dependency management features are exactly what we needed. Our team now focuses on strategic work instead of repetitive tasks.
Robert Patel
The reliability and monitoring capabilities give us complete peace of mind. We've been running critical batch jobs for 6 months with 99.9% uptime. The alerting system catches issues before they become problems.
Plans that provide maximum ROI
Scalable Solutions, Tailored for Growth.
Calculate your price and estimate your ROI
Try Scheduler Service Free for 14 Days
Experience the power of automated workflow scheduling with our free trial. No credit card required. Set up your first scheduled job in minutes and see how Artificio can transform your document processing operations.
Frequently Asked Questions
How does the Scheduler Service connect to my document sources?
The Scheduler connects to your existing document sources through our pre-built integrations. You can pull documents from cloud storage (AWS S3, Google Cloud Storage, Azure Blob), email inboxes (Gmail, Outlook, IMAP), FTP/SFTP servers, SharePoint, Google Drive, Dropbox, and network file shares. Each scheduled job specifies the source location, and the Scheduler automatically retrieves new or modified documents based on your configured criteria.Can I process documents from multiple sources in a single scheduled job?
Yes. A single scheduled job can monitor and process documents from multiple input sources simultaneously. For example, you could configure a job that pulls invoices from your email inbox, vendor portal downloads, and a shared network folder, then processes them all through the same extraction and validation workflow. The Scheduler consolidates documents from all configured sources before passing them to your processing pipeline.What scheduling frequencies are supported?
You can schedule jobs to run as frequently as every 5 minutes or as infrequently as once per month. Choose from preset intervals (every 15 minutes, hourly, daily at a specific time, weekly, monthly) or define custom schedules using cron expressions for advanced patterns like "every Tuesday and Thursday at 9 AM" or "the first business day of each month." All schedules are timezone-aware, so jobs execute at the correct local time regardless of server location.How do I know when a scheduled job completes or fails?
Configure real-time notifications for any job status change. Receive alerts via email, Slack, Microsoft Teams, or custom webhooks when jobs start, complete successfully, fail, or exceed expected duration. The dashboard provides a live view of all running and queued jobs, while detailed execution logs capture every step of each job run, including document counts, processing times, and any errors encountered.What happens to documents that fail processing during a scheduled run?
Failed documents are automatically moved to a quarantine queue for review rather than blocking the entire batch. You can configure automatic retry attempts for transient errors (like network timeouts) while routing documents with data quality issues to a human review queue. The system maintains a complete audit trail showing why each document failed, and you can reprocess quarantined documents manually or automatically after the underlying issue is resolved.Can I pause or modify a schedule without losing my configuration?
Absolutely. Pause any scheduled job instantly from the dashboard without deleting it. While paused, the job retains all configuration including source connections, processing rules, and notification settings. Resume it anytime with a single click. You can also modify schedules, update processing parameters, or change notification recipients on active jobs without recreating them from scratch.Does the Scheduler handle overlapping job runs?
Yes. You control how the Scheduler handles situations where a new job run is triggered while a previous run is still executing. Options include: skip the new run (preventing overlap), queue it to run after the current execution completes, or allow concurrent runs if your workflow supports parallel processing. The default behavior prevents overlap to ensure document processing integrity, but you can adjust this per job based on your requirements.How do I migrate existing scheduled processes to Artificio?
Our implementation team helps you migrate existing batch processing or scheduled jobs during onboarding. We analyze your current workflows, map them to Artificio's processing capabilities, and configure equivalent scheduled jobs. Most customers run both systems in parallel during a transition period to validate results before fully switching over. The REST API also allows you to programmatically create and manage schedules if you prefer to automate the migration.