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Workflow Automation · Scheduler

Run the right workflow at the right time automatically.

Artificio Scheduler lets teams choose one or more workflows and run them automatically on a specified date and time or on a repeating schedule. Configure the time zone, start date, and execution time once, then let the platform trigger the workflow without someone remembering to start it manually.

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  • One-time + repeating schedules
  • Time-zone aware
  • Workflow execution logs
Workflow schedulerREADY
Schedule Name
Nightly Invoice Processing
Workflow
AP Invoice Automation
OnceRepeating (selected)
Time zone
America/Los_Angeles
Start date
08-14-2026
Start time
11:00 PM

Next scheduled executionTonight · 11:00 PM PDT

  • Schedule an Artificio workflow for a specific date and time
  • Configure one-time or repeating workflow execution
  • Select the time zone so the schedule runs when your business expects it to
  • Choose existing workflows or create a new workflow before scheduling
  • Review scheduler logs and execution history after scheduled runs
Schedule onceRun on a specific date & time
RepeatAutomate recurring workflow runs
Time zoneRun in the business's local time
LogsReview scheduler execution history

How it works

Turn a workflow into a scheduled business process.

The Scheduler controls when an existing Artificio workflow should start. Define the schedule, select the workflow, choose when it should run, and let Artificio trigger it automatically.

  1. 1

    Select workflow

    Choose one or more workflows

  2. 2

    Set schedule

    Once or repeating

  3. 3

    Choose time zone

    Align with business time

  4. 4

    Run automatically

    Workflow starts on schedule

  5. 5

    Review logs

    See execution history

Scheduling options

Schedule business work when it should actually happen.

Use one-time execution for a known future event or use a repeating schedule for recurring operational work that should run without a user starting it manually.

  • One-time

    Run once at a future date and time

    Useful for one-time processing, scheduled data loads, planned document batches, month-end jobs, or any workflow that should start at a specific future time.
  • Repeating

    Run the same workflow on a recurring schedule

    Use repeating schedules for recurring document processing, reconciliation, communications, or other operational jobs.
  • Workflow selection

    Schedule the workflow you already built

    Select an existing Artificio workflow or create a new workflow first, then attach the Scheduler to the process that should run automatically.

Scheduler configuration

Simple controls for business users and automation teams.

The configuration follows the concepts visible in the Artificio Scheduler today: schedule details, workflow selection, recurrence setup, and timing configuration.

Schedule details

Define what this schedule is for.

Name
Required
Description
Optional context
Workflow selection
One or more
Create new workflow
Available
Timing configuration

Define when the workflow should start.

Schedule Type
Once / Repeating
Time Zone
Selected by user
Start Date
Calendar date
Start Time
Clock time

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Time-zone aware scheduling

Run the workflow in the time zone your operation actually uses.

Artificio lets the schedule include the business time zone together with the date and start time, which is useful for distributed operations with different plants, regions, teams, or customers.

Schedule
Nightly AP Processing
Time Zone
America/Los_Angeles
Local Run Time
11:00 PM
Execution
Automatic

Scheduler logs

Know when the schedule ran and what happened next.

Artificio provides Scheduler Logs alongside the Scheduler List so teams can review the history of background workflow execution.

Scheduler logs
ScheduleWorkflowStartedStatus
Nightly AP ProcessingInvoice Automation08/13/2026 · 11:00 PMCOMPLETED
Morning ReconciliationAP Reconciliation08/14/2026 · 06:00 AMCOMPLETED
Quality BatchQM Processing08/14/2026 · 07:00 AMREVIEW

Business scenarios

Useful wherever a process starts on a clock instead of an incoming event.

  • Overnight Document Processing

    Run document workflows after business hours so processed records or exceptions are ready when teams start the next day.

  • Scheduled Reconciliation

    Trigger recurring AP, AR, statement, or other reconciliation workflows on the cadence used by finance operations.

  • Periodic ERP Jobs

    Start an approved workflow that reads, transforms, or sends data to an enterprise system at a planned business time.

  • Batch Document Intake

    Process a folder, batch, or staged group of documents at a chosen time instead of processing each item immediately.

  • Scheduled Communications

    Run workflows that generate approved emails, PDFs, reports, or notifications at a predefined time.

  • Regional Operations

    Create schedules aligned with the local time zone of each plant, region, team, or business unit.

What happens next

The Scheduler controls when. Workflow Automation controls what happens.

This page focuses on timing and recurring execution. The workflow remains responsible for the business logic, approvals, agents, integrations, and actions that happen after the schedule fires.

FAQ

Common questions about Artificio Scheduler.

What is Artificio Scheduler?
Artificio Scheduler starts configured Artificio workflows automatically at a chosen date and time or on a repeating schedule.
Can I schedule a workflow to run only once?
Yes. Select the desired time zone, start date, and start time for a one-time run.
Can I create recurring schedules?
Yes. A workflow schedule can be configured as repeating so recurring processes run automatically.
Can I choose the time zone?
Yes. The Scheduler includes a time-zone setting so the configured date and time align with the business location or operation.
Can I schedule more than one workflow?
The Scheduler interface supports selecting one or more workflows for the schedule.
Can I see scheduler history?
Yes. Scheduler Logs provide visibility into scheduled execution history.
How is Scheduler different from Workflow Builder?
Workflow Builder defines what the business process does. Scheduler defines when that workflow should start.

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

See scheduled automation in action

Show us one workflow your team still starts manually.

We'll demonstrate how to attach it to an Artificio schedule, choose the execution date, time, recurrence, and time zone, then review what happened after the scheduled run.

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