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AI Email Generation & Business Communication

Create, personalize, send, approve, and track business email from one platform.

Artificio turns extracted document data, Data View records, SAP data, and other structured business information into professional, mobile-ready email communication. Build templates yourself with drag-and-drop blocks or ask AI to generate the design and content in seconds.

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  • AI + drag-and-drop design
  • Dynamic business data
  • Approval flows
  • Engagement analytics
EMAIL DESIGN · INVOICE_SENDDYNAMIC
Artificio

Hi {{customerName}}

Thank you for choosing Artificio. Your recent purchase is now invoiced. Please review the details below.

Invoice No:
{{invoiceNo}}
Invoice Amount:
{{totalAmountDue}}
Due Date:
{{invoiceDueDate}}

If you have questions, reply to this email or contact our accounting team.

TEXTIMAGEBUTTONLINKFORMPDFSOCIALVIDEO
  • Generate beautiful mobile-compatible email templates with AI prompts
  • Fill email content dynamically from extracted documents, Data Views, forms, or SAP data
  • Send business documents or newly generated PDFs as attachments
  • Run transactional email, marketing campaigns, surveys, approvals, and exception notifications
  • Track opens, clicks, replies, unsubscribes, bounces, complaints, and recipient activity
AI DesignGenerate email templates in seconds
Dynamic DataDocuments, Data Views, forms & SAP
Approval FlowSequential or parallel review
AnalyticsTrack delivery & engagement

How it works

From business data to business communication.

The email engine is connected to the broader Artificio platform, so email can be generated directly from operational data instead of forcing users to copy information manually into a separate marketing or notification tool.

  1. 1

    Choose data

    Documents, Data Views, forms, SAP

  2. 2

    Create email

    AI prompt or drag-and-drop

  3. 3

    Personalize

    Merge fields & dynamic content

  4. 4

    Approve / Send

    Workflow, campaign, transaction

  5. 5

    Track

    Opens, clicks, replies, unsubscribe

Connected business data

Email that starts with the data already inside your process.

Artificio email designs can be driven by structured data from across the platform, allowing communication to remain connected to the record, document, workflow, customer, supplier, or ERP transaction that triggered it.

  • Dynamic sources

    Use the data already available in Artificio.

    Extracted Document Data
    Supported
    Data Views
    Supported
    Form Views
    Supported
    SAP / ERP Integration Data
    Supported
    Imported Structured Data
    Supported
  • Dynamic personalization

    Turn source fields into personalized content.

    {{customerName}}
    Recipient
    {{invoiceNo}}
    Transaction
    {{totalAmountDue}}
    Amount
    {{invoiceDueDate}}
    Date
    {{workflowStatus}}
    Process

Visual email builder

Build it yourself when you want complete design control.

Artificio includes a visual editor with reusable blocks for text, images, buttons, links, output forms, workflow buttons, data requests, social content, dividers, spacers, hero sections, PDF design URLs, and more. Advanced users can also work with MJML code.

  • Original document

    Attach received files

    Send PDFs or other supported business documents that entered the Artificio process.
  • Generated document

    Attach newly created PDFs

    Use Artificio-generated documents as attachments to transactional or approval email.
  • Workflow context

    MJML option

    The email, attachment, data source, and downstream activity can remain connected to the same process context.

Business email & mass communication

Use one email engine for transactional and campaign communication.

Artificio can support operational messages triggered by business processes as well as contact-based campaigns, surveys, announcements, newsletters, and other approved bulk communication.

  • Transactional

    Business process email

    Invoice notifications, approval requests, validation exceptions, customer onboarding, supplier communication, workflow status, and other process-driven messages.
  • Campaign

    Mass email & contact lists

    Create contact lists, choose sender identities, personalize templates with business data, and distribute approved communication at scale.
  • Sender identity

    Use your business email

    Configure approved sender identities so business communication can be sent from mapped organizational email accounts.

AI reply intelligence

Understand inbound replies and help teams respond faster.

During campaigns, surveys, and business communication, Artificio can classify incoming email responses by intent and urgency, identify when action is required, and assist with drafting a relevant response for review.

  • Intent classification

    Organize replies into business categories such as unsubscribe, complaint, question, interest, resolved, bounce, out-of-office, or other configured intents.QuestionInterestComplaint

  • Action required & urgency

    Help operations teams prioritize responses that need follow-up instead of treating every inbound email the same way.Action RequiredUrgency

  • AI-assisted response drafting

    Use the original message, available business context, and approved instructions to draft a response that a user can review before sending.DraftReviewSend

Exception communication

Design the message for the moment a business process needs attention.

When document extraction, validation, integration, or another workflow step fails, the same email engine can generate a targeted exception notification using the process data already available in Artificio.

  • Validation exception

    Tell the owner what failed

    Include the record, failed rule, relevant values, and the action required so the recipient has context immediately.
  • Integration exception

    Notify when ERP or API posting fails

    Use dynamic content from the failed transaction to route a meaningful business notification.
  • Review response

    Track recipient activity

    Connect recipient interaction, approval outcome, or reply status back to the process when the workflow requires collaboration.

Automating something that isn't on this page? The agents adapt to new document types, new systems and new rules. Tell us what you are automating and we will show you the nearest thing we run.

Talk to our team

AI email

Describe the communication you need. Let AI create the first draft.

Use a prompt to generate a responsive email design for business, marketing, onboarding, reminders, surveys, customer communication, or other approved use cases. Then refine the result in Artificio's visual email designer.

This gives users a fast starting point without sacrificing control over layout, branding, content blocks, merge fields, attachments, links, workflow buttons, or other design elements.

Generate Email Template with AI

Create a professional invoice notification email for customers. Use a clean mobile-friendly layout, include invoice number, amount, due date, a "View Invoice" button, and a polite accounting contact message. Use #Invoice_Send as the dynamic design source.

Customer BirthdayThank YouEvent InvitationFeedback RequestWelcome Email

Email approvals & collaboration

Turn email into part of the approval process, not just a notification channel.

Artificio Email Flow can support multi-level approval hierarchies for extracted data, documents, or other business records before the next action happens. Approval steps can be designed for sequential or parallel collaboration depending on the business requirement.

Approval hierarchy

Configure who receives each approval request, which email design they see, and how the process moves through the required levels.

Level 1 · AP Reviewer
APPROVE / REJECT (needs attention)
Level 2 · Purchasing
APPROVE / REJECT (needs attention)
Level 3 · Finance Manager
APPROVE / REJECT (needs attention)
Audit trail for collaboration

Keep approval actions associated with the workflow so the business can review who accepted or rejected the request and when the process moved to the next step.

Approval Request Sent
LOGGED (needs attention)
Recipient Response
LOGGED (needs attention)
Accepted / Rejected
LOGGED (needs attention)
Next Approval Level
TRACKED (needs attention)

Email analytics

See what happened after the email left the workflow.

Track delivery and engagement to understand whether recipients received, opened, clicked, bounced, or unsubscribed from a message or campaign. Recipient-level activity gives business users additional context for follow-up.

Delivered
96%
Opened
61%
Clicked
18%
Unsubscribed
2%
  • Sent100%
  • Delivered96%
  • Opened61%
  • Clicked18%

Business communication connected to business data.

Artificio Email Generation brings template design, AI content generation, dynamic personalization, attachments, approvals, sender management, analytics, unsubscribe handling, and reply intelligence into the same platform used to process the underlying business work.

AI EMAILDRAG & DROPDYNAMIC DATAAPPROVAL FLOWCAMPAIGN ANALYTICSREPLY INTELLIGENCE

What happens next?

Email Generation is the communication layer across Artificio.

This page focuses on designing, personalizing, sending, approving, and tracking email. Other Platform capabilities provide the documents, business data, workflow logic, and agentic decisions that trigger the communication.

FAQ

Common questions about Artificio Email Generation.

Can Artificio generate an email template from a prompt?
Yes. Users can describe the email they want and use AI to generate an initial design and content, then refine it in the visual email builder.
Can email content use extracted document or SAP data?
Yes. Email designs can use dynamic data from document extraction, Data Views, forms, imported structured data, and supported ERP or SAP integration flows.
Can I build emails manually?
Yes. The email editor provides drag-and-drop content blocks and advanced MJML access for users who want direct control over the design.
Can Artificio send attachments?
Yes. Business documents received in the platform or documents generated by Artificio can be attached to supported email workflows.
Can I send mass email campaigns?
Yes. Artificio includes contact list management, sender configuration, mass email capability, unsubscribe handling, and campaign analytics.
Can email be used for approval workflows?
Yes. Email Flow can support multi-level approval hierarchies, sequential or parallel review patterns, expiration settings, notification designs, and recorded approval outcomes.
What email analytics are available?
Artificio can track campaign and recipient activity including sent, delivered, opened, clicked, bounced, unsubscribed, and related engagement details.
Can AI understand incoming email replies?
Yes. Reply intelligence can classify responses by intent, identify action-required or urgency signals, and assist with drafting a response for human review.

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

See your business data become a live email workflow

Bring one communication your team still creates manually.

We'll show how Artificio can generate the template with AI, bind it to document or ERP data, add attachments, route it through approval if required, send it from an approved sender, and track what recipients do next.

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