Document AI · Search & Chat
Ask questions across your business documents and get answers grounded in the sources you choose.
Upload large manuals, contracts, drawings, spreadsheets, reports, and other business files. Artificio understands the context, searches across selected sources, and answers questions using only the documents and data you have authorized for that chat.
- Source-grounded answers
- Context-aware search
- Large file support
- Revocable source access
- Maintenance_Manual.pdf1,846 pagesSELECTED
- Parts_Catalog.xlsx42 sheetsSELECTED
- Service_Notes.txtOperational notesSELECTED
- What should the technician check if the hydraulic pressure drops below the operating range?
- AI Agent · Source-grounded answerCheck the hydraulic filter differential pressure, verify the reservoir level, inspect the suction line for restriction, and compare the measured pump pressure with the troubleshooting table before replacing components.Sources: Maintenance Manual · Hydraulic Troubleshooting; Service Notes · Pump Pressure
- Chat with one file or select multiple files and ask questions across them together
- Search your document library by meaning and context, not only exact keywords
- Save frequently used prompts and rerun them with one click against selected sources
- Create purpose-built chatbots and share them with employees, suppliers, customers, or partners
- Embed a source-controlled chatbot on a website or other approved digital channel
How it works
Choose the knowledge. Ask the question. Get a source-grounded answer.
Artificio turns business files into a searchable knowledge layer. Users decide which documents or data sources are in scope for a conversation, and the AI uses those selected sources to retrieve relevant context before composing the answer.
- 1
Add sources
Upload, link, paste text
- 2
Index context
Prepare semantic representations
- 3
Ask
Natural-language business question
- 4
Retrieve
Find relevant source passages
- 5
Answer
Respond within selected scope
Business-scale documents
Chat with the files people do not have time to read end to end.
Manuals, contracts, engineering documents, policies, operating procedures, specifications, audit records, and large spreadsheets can contain the answer your team needs, but finding it manually may take hours.
- Operations
Technical & maintenance manuals
Ask troubleshooting, procedure, specification, or safety questions across large manuals without manually scanning thousands of pages. - Legal / Procurement
Contracts & agreements
Find obligations, renewal language, commercial terms, responsibilities, exclusions, and relevant clauses across selected agreements. - Engineering
Drawings, specifications & supporting documents
Combine document context, extracted text, tables, and supporting records to find relevant technical information faster. - Quality
Procedures & quality records
Ask how a procedure applies, compare requirements across selected documents, or find the records related to a process or material. - Finance
Reports & spreadsheet knowledge
Search across selected spreadsheets, reports, and supporting documents without depending on exact file names or phrases. - Enterprise knowledge
Cross-document questions
Select several related sources and ask questions that require context from more than one document.
Semantic document search
Search by meaning, not just by the words in the filename.
Traditional search works best when you already know the exact phrase. Artificio uses context-based retrieval across indexed document content so users can find relevant files and passages even when their question uses different wording from the source.
Exact words can miss the answer.
Search: "pump losing pressure"
The manual uses different terminology: “low hydraulic system pressure.”
LOW MATCH
Find conceptually relevant content.
Search: "pump losing pressure"
“If system pressure falls below the specified operating range, inspect the filter, reservoir level, suction restriction and pump output...”
HIGH CONTEXTUAL RELEVANCE
Service Notes · Pump Pressure
Field notes related to low pump output and suction-line restriction.
RELATED CONTEXT
Source-grounded answers
The chatbot answers from the sources you selected, not from an unrestricted knowledge pool.
For business use, scope matters. Artificio document chat is designed to retrieve from the documents and data sources selected for the conversation or chatbot. If the requested information is outside that source scope, the assistant should indicate that it cannot answer from the provided knowledge.
Selected-source question
User asks a question that is supported by the documents currently selected as sources.
✓ Source match found
✓ Relevant passages retrieved
✓ Answer generated from selected content
✓ Source context retained
Out-of-scope question
User asks for information that is not contained in the documents or data sources made available to the chatbot.
⚠ No supporting source content
No unrestricted answer generated
Response indicates the question is outside the available source scope
Saved prompts
Turn repeated document questions into one-click business checks.
Teams often ask the same questions every week or every time a new document set is reviewed. Artificio lets users save useful prompts and run them again against the selected source documents without retyping the question.
Save the questions your team repeats
Create reusable prompts for contract review, manual lookup, policy checks, quality review, supplier documentation, or other recurring business needs.
- Summarize all termination obligations.
- RUN
- List all maintenance intervals and required parts.
- RUN
- Find quality requirements that mention shelf life.
- RUN
Run against the sources selected today
The prompt stays reusable while the underlying source selection can change. That allows the same business question to be applied to a new contract, new manual, new supplier package, or a different set of selected documents.
- Source: Contract_A.pdf
- SELECTED
- Source: Contract_Appendix.xlsx
- SELECTED
- Saved Prompt: "List renewal risks"
- EXECUTE
Bring the manual, not just a few pages from it.
Artificio supports large single-file uploads up to 500 MB in the configured document-chat workflow. Depending on document composition and page density, that can represent thousands of pages in one file. Users can also select multiple files in the same conversation.
That makes the capability suitable for large operating manuals, contracts with appendices, technical documentation sets, historical records, policy collections, and other business knowledge that is impractical to read manually every time a question arises.
Page count varies significantly by file type, images, compression, page complexity, and embedded content. File-size support is a more reliable product limit than a fixed page-count claim.
- Maximum single-file size
- 500 MB
- Supported
- DOC / DOCX
- Supported
- CSV / XLS / XLSX
- Supported
- TXT
- Supported
- JPG / JPEG / PNG
- Supported
- Multiple selected files
- Supported
Sources & formats
Build the conversation from the business information you already have.
Users can add files, links, or pasted text as sources and choose which items are active in the conversation.
Upload files
Add business files directly to the document-chat workspace and select the files that should participate in the conversation.PDFDOCDOCXCSVXLSXLSXTXTJPGPNGAdd links
Add approved URLs as knowledge sources where the configured chatbot workflow supports using linked content.Paste text
Add notes, procedures, instructions, policies, FAQs, or other relevant text directly into the source set.
What happens next
Document Chat is the knowledge-access layer of the platform.
This page focuses on conversational access and semantic search. Other Artificio capabilities can structure, validate, or automate the same business data when the use case needs more than an answer.
Document Extraction
Convert the same documents into structured fields, entities, tables, and line items for downstream processing.Document Classification
Automatically identify and route mixed document types before they enter other processing workflows.AI Agents
Move from answering questions to governed business agents that can take approved actions across enterprise workflows.
FAQ
Common questions about enterprise document chat and semantic search.
Can Artificio answer questions across multiple documents?
How is semantic search different from keyword search?
Does the chatbot answer from outside the selected sources?
What file size can Artificio support?
Can users save prompts?
Can I create and share a chatbot?
Can the chatbot be embedded on a website?
What happens if I remove a source document?
Security & compliance
Enterprise security across every solution
ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.
- ISO 27001:2013
- SOC 2 Type II
- GDPR ready
- HIPAA ready
See it on your own knowledge base
Bring one large manual, contract set, or document library.
We'll show how Artificio can ingest the sources, find contextually relevant information, answer questions across selected documents, save reusable prompts, and configure a controlled chatbot for your team or external audience.