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AI Form & App Builder

Create business forms and lightweight apps from a prompt — or build them visually with no code.

Artificio Form App Builder lets business teams create intelligent input and output forms using AI prompts or drag-and-drop components. Collect documents and structured data, route extracted information for review and approval, store every submission in Form Views, apply rules, trigger workflows, generate PDFs, and send approved data to SAP or other systems.

Book a demoSee How It Works
  • Prompt + drag-and-drop
  • Input & Output Forms
  • Form Views
  • SAP-ready workflows
FORM DESIGN · SAP_SALES_ORDER_QUESTIONNAIRENO CODE
TEXT FIELDEMAILBARCODETEXT AREAPHONENUMBERDATE / TIMEFILES
1. Contact2. Process3. Pain Points4. SAP5. Mapping

SAP Sales Order Entry · Business Process Questionnaire

✦ AI FormSAVE DESIGN
  • Generate a complete business form from a natural-language prompt
  • Upload a photo, screenshot, or scanned image of an existing form and let AI recreate it digitally
  • Build visually using an enterprise drag-and-drop component library
  • Create multilingual forms for users, suppliers, customers, and teams in different regions
  • Create Input Forms for data/document collection and Output Forms for review and approval
  • Store submitted records in Form Views for validation, rules, workflow, and integration
  • Trigger email, approval flows, workflows, PDF generation, location tracking, and SAP posting from form submission
  • Publish forms with a shareable public URL or protect access with a password and expiration date
Prompt-builtGenerate a form in seconds
Drag & dropEdit visually without code
Process-readyRules, email, workflows & PDFs
IntegratedForm View → SAP / ERP / API

How it works

A form should be the beginning of the business process — not the end of data collection.

Artificio turns forms into active process entry points. Build the form, collect or present the data, store the submission as a structured record, apply rules and workflow logic, and then continue the transaction into approvals, PDFs, email, SAP, APIs, or other downstream systems.

  1. 1Week 1

    Choose form

    Prompt or drag-and-drop

  2. 2Week 2

    Collect / Present

    Input or Output Form

  3. 3Week 3

    Store submission

    Structured Form View record

  4. 4Week 4

    Apply logic

    Rules, validation, workflow

  5. 5Week 5

    Act

    SAP, email, PDF, approval, API

Two form types

Collect new data with Input Forms. Present existing data with Output Forms.

The distinction is important because the two form types serve different stages of a business process.

  • Input Form

    Collect documents, metadata, and structured business data.

    Input Forms are designed for collecting information from employees, customers, suppliers, partners, or other users. A form can accept structured fields, file uploads, and supporting information, then save the submitted record into the platform for downstream processing.
    User enters structured fields
    COLLECT
    User uploads business documents
    ATTACH
    Submission stored in Form View
    SAVE
    Rules / workflow / integration run
    PROCESS
  • Output Form

    Present extracted or existing data for review and approval.

    Output Forms can take structured data already available in Artificio—such as extracted document fields or business records—and present it to a recipient for review, correction, confirmation, or approval. The form can be shared through email and remain connected to the underlying record.
    Existing data loaded into form
    PRESENT
    Recipient reviews / updates
    REVIEW
    Approval or response captured
    DECIDE
    Process continues
    RESUME

AI Form Agent

Describe the form. Let AI build the first version.

Artificio's AI-powered Form Designer can generate a business form from natural-language instructions. Users can start from a use-case template or describe the application they need, then refine the generated result in the visual builder.

This is especially useful for longer questionnaires, multi-step intake processes, approval forms, onboarding, contract review, loan applications, admissions, or SAP process discovery forms.

Create applications and forms without writing code
Create a 10-step SAP Sales Order Automation discovery questionnaire. Include company information, current sales-order process, pain points, document volume, SAP environment, data mapping, integration requirements, security, timeline, and budget. Make required fields clear and organize the form as a multi-step wizard.
Patient IntakeLease AgreementUniversity AdmissionLoan ApplicationContract Review

Image-to-Form & Multilingual Generation

Already have a paper form? Take a photo and turn it into a digital business form.

Artificio AI Form can use a photo, screenshot, or scanned image of an existing form as the starting point. Instead of rebuilding the layout field by field, upload the image and let AI identify the visible structure, labels, sections, and input areas, then generate an editable digital form inside the Form App Builder.

  • Image-to-Form

    Convert an existing paper or legacy form into an editable digital form.

    This is useful when the business already has approved questionnaires, inspection sheets, onboarding forms, checklists, quality documents, maintenance forms, or other paper-based processes that need to be digitized quickly.
    Take photo / upload screenshot / scan
    INPUT
    AI identifies layout, labels & fields
    UNDERSTAND
    Generate editable digital form
    CREATE
    Review and refine in drag-and-drop builder
    EDIT
    Publish into workflow
    AUTOMATE
  • Multilingual Forms

    Create forms for users in different languages and regions.

    Artificio can generate form content in multiple languages so the same business process can be presented to employees, suppliers, customers, or partners in the language appropriate for that audience. Teams can then review and refine the generated wording before publishing.
    Describe form in preferred language
    PROMPT
    Generate localized labels & instructions
    CREATE
    Reuse same process structure
    STANDARDIZE
    Share with regional audiences
    PUBLISH

Visual Form Builder

Use a rich component library when you want direct control.

Artificio provides the broad field and layout capabilities expected from a modern enterprise form builder, together with business-process features that connect the form to the rest of the platform.

  • Data Fields

    Text, number, email, phone

    Capture common structured business values with field-level configuration.
  • Files

    Document & file upload

    Collect supporting PDFs, images, spreadsheets, and other business files.
  • Layout

    Grid, sections & wizard steps

    Build simple single-page forms or longer multi-step user experiences.
  • Logic

    Conditional behavior

    Show, hide, validate, or route information based on field values and process requirements.
  • Data Quality

    Validation rules

    Require values, enforce formats, and apply business logic before downstream processing.
  • Sequence

    Automatic next-sequence number

    Generate the next business identifier or sequence value automatically for a submitted record.
  • Branding

    Custom CSS & form styling

    Adjust presentation for the business process, audience, and brand experience.
  • Reuse

    Copy existing designs

    Clone a working form design and adapt it for a new process rather than starting from zero.
  • AI Vision

    Photo / screenshot to form

    Use an image of an existing form as input and generate a digital version for editing and automation.
  • Localization

    Multilingual form generation

    Generate labels, instructions, and form content for different languages and regional audiences.
  • Secure Sharing

    Public, password-protected & expiring forms

    Publish a form using a shareable URL for external users, optionally protect it with a password, and define an expiration date. Once the form expires, new submissions are blocked automatically.

Form View

Every submission becomes structured operational data.

Once a form is submitted, the collected information is stored as a record and can be viewed through Form View. That is where the form stops being a webpage and becomes part of the operational data layer.

RecordSubmitted ByStatusValidationNext Action
SO-REQ-000184Customer PortalSUBMITTEDVALIDSend to SAP
VN-ONB-000185SupplierREVIEW2 EXCEPTIONSApproval
QM-ISSUE-000186Plant UserSUBMITTEDVALIDTrigger Workflow

Submission Actions

Decide what should happen the moment the user presses Submit.

Artificio Form Submission Actions can turn the submitted form into the trigger for communication, workflow automation, document generation, location capture, and downstream system processing.

  • Trigger communication & workflow

    Use form submission as a business event. Trigger dynamic email, manual email, email approval flows, or an Artificio workflow based on configured conditions.
    Dynamic Email
    OPTIONAL
    Manual Email
    OPTIONAL
    Email Flow
    APPROVAL
    Workflow + Conditions
    TRIGGER

  • Generate, download & capture context

    A submitted form can generate or expose a PDF, support automatic or click-to-download behavior, capture location when configured, and continue into automated form-submission logic.
    PDF Download
    AUTO / CLICK
    Track Location
    CONFIGURABLE
    Auto Form Submissions
    CONFIGURABLE
    Conditional Actions
    AND / RULES

Business Integration

Collected data can continue into SAP, ERP, APIs, workflows, and documents.

The current Artificio form-builder positioning already emphasizes ERP integration, data validation, document generation, secure sharing, and automated communication. The new form experience strengthens that by connecting submission data directly to the same platform services used for document and SAP automation.

  • SAP / ERP Integration

    Map validated form fields to SAP or another connected enterprise system and use the submitted record as integration input.

  • Document Automation

    Generate PDFs, collect attachments, or combine form data with document workflows and extracted information.

  • Workflow & Approvals

    Route records through rules, email approval flows, agents, or human review before downstream execution.

Business Use Cases

Use the same form engine across front-office and back-office processes.

  • SAP Sales

    Sales order questionnaire & intake

    Collect customer requirements, documents, line-item information, mapping details, and approvals before creating the SAP transaction.
  • Procurement

    Vendor onboarding

    Collect supplier information and documents, validate required fields, route approval, and create the approved supplier record.
  • Quality

    Issue & inspection capture

    Let plant or quality users submit issue details, measurements, images, attachments, and location context from a structured form.
  • Finance

    Invoice creation & review

    Use input forms to collect invoice data or output forms to present extracted invoice information for correction and approval.
  • Legal

    Contract review & approval

    Collect commercial terms and supporting files, present extracted contract data, and route exceptions through approval workflows.
  • External Portal

    Customer / supplier self-service

    Share controlled forms with external users to collect business data without giving them direct access to the underlying enterprise system.
  • Paper-to-Digital

    Digitize legacy forms from photos or scans

    Convert existing paper checklists, inspection sheets, maintenance forms, questionnaires, and operational documents into digital forms without rebuilding every field manually.
  • Global Operations

    Multilingual supplier and customer intake

    Present the same business process in different languages for regional teams, international suppliers, customers, or partners while keeping the underlying workflow consistent.
  • Secure External Forms

    Time-limited supplier, customer & partner forms

    Send a public or password-protected form URL for onboarding, questionnaires, approvals, surveys, document collection, or other external processes. Set an expiration date so the link stops accepting submissions after the permitted window closes.

What happens next

Form App Builder is the human data-entry and collaboration layer of Artificio.

Forms collect or present information. Form Views structure it. Rules validate it. Workflows decide what happens. Integrations move approved data into the systems where the business transaction is completed.

FAQ

Common questions about Artificio Form App Builder.

Can Artificio generate a form from a prompt?
Yes. The AI-powered Form Designer lets a user describe the application or form they need and generate an initial version that can then be refined in the visual builder.
Can I create a form from a photo or screenshot?
Yes. Users can provide a photo, screenshot, or scanned image of an existing form to the AI Form experience, which can use the visible layout and field structure as the basis for generating an editable digital form.
Can Artificio generate forms in different languages?
Yes. The AI Form experience can generate form labels, instructions, and content in different languages so organizations can support regional teams, suppliers, customers, or partners while keeping the same underlying business process.
Can I share a form with users outside my organization?
Yes. A form can be published through a shareable URL for external access. It can also be password protected and configured with an expiration date. After expiration, the form no longer accepts new submissions, helping control time-sensitive data collection and external collaboration.
Can I build forms manually without AI?
Yes. Artificio includes a drag-and-drop builder with common business fields, files, layout components, conditional logic, validation, styling, and other form capabilities. The existing Artificio form-builder page also emphasizes no-code drag-and-drop creation.
What is the difference between an Input Form and an Output Form?
Input Forms collect new structured data, metadata, and documents from users. Output Forms present existing or extracted data for review, correction, confirmation, or approval.
Where is submitted form data stored?
Submitted records are stored in the platform and can be viewed in Form View for review, rules, validation, transformation, workflow, and integration.
Can form data be sent to SAP?
Yes. Form data can participate in the same Artificio integration workflows used to move structured business data into ERP systems. The existing Artificio form page explicitly positions ERP integration as a core capability.
Can a form submission trigger email or workflow?
Yes. Submission Actions can be configured to trigger dynamic or manual email, email flows, conditional workflows, PDF download behavior, location tracking, and other follow-on actions.
Can Artificio create multi-step forms?
Yes. Forms can be configured as multi-step wizards for longer questionnaires, onboarding, discovery, or complex data-entry processes.
Can a form generate a sequential business number?
Yes. Artificio can be configured to generate the next sequence value for business records that require a structured identifier.
Can forms be securely shared with external users?
The existing Artificio form product supports shareable URLs with optional password protection and expiration dates, enabling controlled sharing with customers, suppliers, partners, or other external users.

More than a form builder: a structured entry point into business automation.

Artificio combines no-code form creation with AI generation, structured data storage, document intake, validation, conditional actions, approvals, PDF generation, location capture, workflow automation, and enterprise integration.

  • AI FORM
  • IMAGE-TO-FORM
  • MULTILINGUAL
  • DRAG & DROP
  • INPUT / OUTPUT
  • FORM VIEW
  • RULES & WORKFLOWS
  • SAP INTEGRATION
  • SECURE SHARE URL
  • EXPIRING FORMS

See one of your forms become a business process

Bring a questionnaire, onboarding form, approval form, spreadsheet, or manual data-entry screen.

We'll show how Artificio can generate the first version from a prompt or even from a photo of an existing form, refine it visually, create multilingual versions, store submissions in Form View, apply business rules, trigger the right workflow, and move approved data into SAP or another downstream system.

Request a demo

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready