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AI Agents for SAP Accounts Payable

Reconcile every supplier statement against SAP. Automatically.

Artificio's AI agents read vendor statements in any format, match every line to your SAP open items, and surface the exceptions that matter (missing invoices, short payments, unapplied credits, and duplicates), so your team resolves issues instead of ticking boxes.

Calculate your savingsWatch a statement reconcile live
  • Built for high-volume AP teams
  • SOC 2 Type II
  • ISO 27001
  • Runs on SAP ECC & S/4HANA
VENDOR-STATEMENT · acme-mar.pdfSAP VENDOR 0000104829
  1. 01Statement captured & readinvoices, credits, amounts & dates extracted from the statementEXTRACTED 99.2%
  2. 02Matched to SAP open itemseach line matched against vendor open items in FBL1N142 / 150 MATCHED
  3. 03Discrepancies categorizedmissing invoices · short pays · credits · duplicates flagged8 EXCEPTIONS
  4. 04Reconciliation report readyclean lines cleared · exceptions routed with reason & evidenceRECONCILED
  • Cut manual statement reconciliation by up to 90%
  • Read supplier statements from any layout: PDF, Excel, or scan
  • Match line by line against SAP vendor open items automatically
90%+Lines auto-matched
10xFaster processing
99%+Extraction accuracy
ECC & S/4SAP supported
PDF · Excel · ScanAny statement format

Business case

See what manual statement reconciliation is costing you.

Adjust the numbers to match your AP team. The estimate updates instantly.

Your reconciliation volume

Based on fully-loaded AP clerk cost and time saved per supplier statement.

400
25
$62,000
90%

Estimated annual savings

$53,654

Hours returned per year
1,800 hrs
AP capacity freed
0.9 FTE
Typical payback
3 months
Get this modeled on your real data

Directional estimate. Assumes 12 months. We'll build a precise model against your actual statement volumes on the demo call.

What it does

Every supplier statement: read, matched, and turned into a clear reconciliation.

Supplier statements arrive as PDFs, Excel files, portal downloads, or scans, each with its own layout. Artificio reads every line, matches it against live SAP vendor open items, and surfaces only the exceptions that matter (missing invoices, short payments, unapplied credits, and duplicates), so your team resolves issues instead of ticking boxes.

  • Any format

    Statement intake

    • Vendor statement PDFs
    • Excel & CSV statements
    • Scanned & emailed statements
    • Portal-downloaded statements
  • Against live SAP

    Match & compare

    • Line matched to SAP open items (FBL1N)
    • Invoice number, amount & date comparison
    • Cleared vs. open status check
    • Currency & tolerance handling
  • AP

    Categorize & resolve

    • Missing invoices & short payments flagged
    • Unapplied credits & duplicates detected
    • Exceptions routed with reason & evidence
    • Full audit trail on every match

What it catches

The exceptions that cost you money: surfaced automatically.

Manual reconciliation misses things when volume is high. Artificio checks every line and categorizes each break so nothing slips through.

  • On the statement, not in SAP

    Missing invoices

    • Invoices the supplier billed that never posted
    • Lost or stuck in approval
    • Flagged before they become overdue disputes
  • Amount mismatch

    Short pays & overbills

    • Amounts that don't tie to the SAP open item
    • Pricing, tax, or freight differences
    • Quantified for fast resolution
  • In SAP, not applied

    Credits & duplicates

    • Unapplied credit notes owed to you
    • Duplicate invoices billed twice
    • Recovered before payment goes out

How it fits

From any supplier statement to a reconciled SAP vendor account.

One flow that both your AP and SAP teams can follow end to end.

Statement PDF
Excel / CSV
Scan
Portal export
Artificio AI Agentsread · match · categorize
SAP open itemsFBL1N · amount · date · status
SAP ECC FI-AP
SAP S/4HANA
✓ Recon report

Why Artificio

Not OCR with extra steps. An AI agent that understands SAP.

Traditional capture tools stop at reading a statement. Artificio understands each line, matches it against your live SAP open items, and categorizes the breaks. The reconciliation work that actually takes an AP clerk's time.

CapabilityManual entryTraditional OCRArtificio
Reads PDF statements✓✓✓
Handles any supplier statement layout✓✗✓
Matches lines to SAP open items✓✗✓
Categorizes discrepancy typesmanual✗✓
Detects unapplied credits & duplicatesmanual✗✓
Requires per-template setupn/anot needednone
Routes exceptions with evidence✗✗✓
Scales without added headcount✗partial✓

Implementation

Live in four weeks: no SAP core changes.

Artificio connects through standard SAP interfaces, so there's no ABAP development and no risk to your clean core.

  1. 1Week 1

    Connect SAP

    Secure connection via OData / RFC. Read access to master and transaction data. No core changes.

  2. 2Week 2

    Set your rules

    No model training. The vision model already reads any statement. You just define the matching rules and tolerances against SAP open items.

  3. 3Week 3

    Pilot

    Reconcile live statements in parallel. AP reviews the matches and exceptions and tunes tolerance thresholds.

  4. 4Week 4

    Production

    Switch on auto-matching for clean lines; exceptions route to AP, categorized with reason and evidence.

For SAP teams

Matched against FI-AP through standard SAP interfaces: no screen-scraping.

Artificio reads vendor open items through the same interfaces your SAP team already trusts: BAPI OData RFC REST FBL1N Open items, OData, and RFC. It compares each statement line against live SAP open-item data (document number, amount, date, clearing status) before categorizing the result. Reconciliation is read-only by default; optional clearing can be enabled under your control. Every match and exception carries a full audit trail back to the source statement.
  • BAPI
  • OData
  • RFC
  • REST
  • FBL1N
  • Open items

What this looks like in practice

From a vendor statement to a reconciled SAP account.

A high-volume SAP team runs incoming supplier statements through Artificio. Each line matched against SAP open items, discrepancies categorized as missing invoices, short pays, credits, or duplicates. Clean lines clear automatically; real exceptions arrive on the AP desk with the reason and supporting evidence attached.

6,000
statements / year reconciled
91%
lines auto-matched
25 min → 2 min
per statement
Read the case study

Questions AP & SAP teams ask

Answers before the demo.

Does it work with SAP ECC?
Yes. Artificio reconciles against ECC 6.0 today via OData and RFC. No upgrade required. The same workflows carry forward when you move to S/4HANA.
Does it support S/4HANA?
Yes: on-premise and private cloud S/4HANA, through OData and BAPI, covering both ECC and S/4 across a hybrid landscape from one platform.
Do we need to train it on our documents first?
No. There's no model training and no template building. Artificio uses a vision language model that already understands documents, guided by the matching rules you define. It reads statements from new suppliers on day one: you're configuring rules, not waiting for a learning phase.
How does it match statement lines to SAP open items?
The agents compare each statement line to your SAP vendor open items by invoice number, amount, and date, applying the tolerances you set. Lines that match within tolerance clear; anything outside it is categorized as an exception rather than force-matched.
What discrepancy types does it catch?
Missing invoices (billed by the supplier but not in SAP), short pays and overbills, unapplied credit notes, and duplicate invoices. Each is categorized so AP knows how to resolve it.
Does it post anything to SAP, or is it read-only?
By default reconciliation is read-only. It reads open items and produces a reconciliation with categorized exceptions. Posting clearing entries is optional and fully under your control, so it fits AP teams that require a human to approve every posting.
Does it handle multiple currencies and tolerances?
Yes. Amounts are compared in the document currency with the rounding and value tolerances you define, so minor rounding differences don't create noise.
Does it require SAP customization or ABAP development?
No. Artificio connects through standard interfaces (OData, BAPI, RFC) with no core changes and no custom ABAP, protecting your clean-core strategy.
How long is implementation?
Typically four weeks: connect, configure your rules and tolerances, pilot in parallel, then switch on production. No model training and no core SAP changes are involved.

Not ready for a demo?

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Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

Live demo

See your own statements reconciled against SAP.

Send us ten real supplier statements. We'll show them read, matched against SAP open items, and categorized by exception type in a sandbox, live on the demo call.

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