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AI Agents for SAP Accounts Payable

Post every AP invoice into SAP. Matched, validated, automatic.

Artificio's AI agents extract invoices from email in any format, run three-way matching against your PO and goods receipt, and post to FI through OData: handling PO, non-PO, service, and one-time-vendor invoices, not just the textbook case.

Calculate your savingsWatch an invoice post live
  • Trusted in aerospace manufacturing
  • SOC 2 Type II
  • ISO 27001
  • Runs on SAP ECC & S/4HANA
SUPPLIER-INVOICE · INV-88412.pdf→ SAP DOC 5100047213
  1. 01Captured from the AP mailboxPDF + email body read togetherEXTRACTED 99.2%
  2. 02PO found & vendor matchedvendor + material cascade, even with no PO on the docPO 4500021771
  3. 03Three-way matchPO · goods receipt · invoice, line by lineMATCHED
  4. 04Posted to FI via ODataaudit trail attached to the documentPOSTED IN SAP
  • Cut manual invoice posting by up to 90%
  • Read invoices from any vendor, any format: no templates
  • Three-way matched and validated against SAP before posting
90%+Touchless posting
10xFaster AP cycle
99%+Field accuracy
7+Invoice scenarios handled
PO · Non-PO · ServiceEvery invoice type

Business case

See what manual invoice posting is costing you.

Adjust the numbers to match your AP team. The estimate updates instantly.

Your volume

300
10
62,000
90

Estimated annual savings

$335,337

Hours returned per year
11,250 hrs
AP capacity freed
5.4 FTE
Typical payback
3 months
Get this modeled on your real data

Directional estimate. Assumes 250 working days. Excludes early-payment discounts captured and late-fee avoidance, we'll model those on the demo call.

End to end

From the AP mailbox to a posted FI document.

Artificio owns the whole path (capture, match, validate, post), so clean invoices never touch a human and exceptions arrive explained.

  • Any format

    Capture

    • Email body + PDF attachments
    • Scanned & photographed invoices
    • E-invoices & structured formats
    • Header + line-item extraction
  • Against live SAP

    Match & validate

    • Three-way match to PO & goods receipt
    • Vendor, tax code & GL validation
    • Header & line-item level matching
    • Tolerance & duplicate checks
  • FI

    Post & route

    • Direct FI posting via OData
    • Approval routing on exceptions
    • Written rationale per decision
    • Full audit trail on every posting

Why Artificio is different

Real AP isn't textbook. We handle the invoices that break other tools.

Most automation assumes every invoice has a PO and a goods receipt waiting in SAP. In practice, AP teams process many scenarios, and treating them all the same either creates false exceptions or skips controls that should exist. Artificio routes each invoice by scenario.

  • 1

    PO invoice, clean 3-way match

    PO, goods receipt, and invoice all present, matched line by line and posted straight through.

    MM · 3-way
  • 2

    Materials PO, quantity/price variance

    Within tolerance posts; outside tolerance routes to review with the exact variance flagged.

    MM · tolerance
  • 3

    Service PO & service entry sheet

    Matched against the service entry sheet rather than a goods receipt.

    MM-SRV
  • 4

    PO missing or wrong on the document

    Vendor + material + quantity cascade finds the right PO even when it isn't printed on the invoice.

    PO cascade
  • 5

    Recurring non-PO cost

    Leases, rent, and utilities posted directly to the right GL and cost center, FB60-style.

    FI · non-PO
  • 6

    Known vendor, no PO history

    Vendor exists in SAP but the spend isn't PO-based: coded and routed for approval.

    FI · coding
  • 7

    One-time / new vendor

    No SAP master record at all: handled with the right one-time-vendor controls, not forced into a false match.

    CPD · one-time
  • ✓

    Each routed correctly: automatically

    The agent recognizes the scenario and applies the right matching logic and controls, instead of one rigid path that breaks.

How it fits

From a supplier invoice to a posted SAP document.

One flow that both your AP and SAP teams can follow end to end.

Email PDF
Scan
E-invoice
Portal
Artificio AI Agentsextract · match · validate
3-way matchPO · GR · invoice
SAP ECC FI
SAP S/4HANA
✓ FI document

Why Artificio

Not OCR, not a rules bot. An AI agent that understands AP.

Template OCR breaks on a new vendor layout. A rules-based RPA bot breaks the moment an invoice falls outside its scripted path. Artificio reads any format and reasons about which SAP scenario applies.

CapabilityManual entryTemplate OCR / RPAArtificio
Reads any vendor format✓✗ per-template✓
Requires per-template setupn/a✗ needednone
Three-way match to PO & GRmanualrigid✓
Handles non-PO & one-time vendors✓✗ breaks✓
Finds PO when missing on the docmanual✗✓
Posts directly to FIby handpartial✓
Explains every exception✗✗✓
Runs on existing ECC, no ABAPn/avaries✓

Implementation

Live in four weeks: no SAP core changes.

Artificio connects through standard SAP interfaces, so there's no ABAP development and no risk to your clean core.

  1. 1Week 1

    Connect SAP

    Secure connection via OData / RFC. Read access to vendor master, POs, and goods receipts. No core changes.

  2. 2Week 2

    Set your rules

    No model training. The vision model already reads any invoice. You just define tolerances, GL coding rules, and approval routing.

  3. 3Week 3

    Pilot

    Post live invoices in parallel. AP reviews every posting before it commits and tunes tolerances per scenario.

  4. 4Week 4

    Production

    Switch on straight-through posting for clean matches; exceptions route to AP, explained line by line.

For SAP teams

Posted to FI through standard SAP interfaces: no screen-scraping.

Artificio posts through the same interfaces your SAP team already trusts: OData, BAPI (BAPI_INCOMINGINVOICE_CREATE), and RFC. It reads live vendor master, PO, goods-receipt, and service-entry data before it posts anything, so every invoice is matched against your real SAP state, not a stale export. Every posting carries a full audit trail.
  • OData
  • BAPI
  • RFC
  • MIRO / FB60
  • GR/IR
  • SES

What this looks like in practice

From a supplier invoice to a posted FI document.

An aerospace manufacturer runs supplier invoices through Artificio with three-way matching and direct SAP posting: clean matches posted straight through ahead of approval, exceptions explained line by line for the AP team, with a full audit trail behind every document.

40,000
invoices / year processed
92%
posted straight-through
10 min → 30 sec
per invoice
Read the case study

Questions AP & SAP teams ask

Answers before the demo.

Does it work with SAP ECC?
Yes. Artificio posts to ECC 6.0 today via OData and RFC. No upgrade required. The same workflows carry forward when you move to S/4HANA.
Does it support S/4HANA?
Yes: on-premise and private cloud S/4HANA, through OData and BAPI, covering both ECC and S/4 across a hybrid landscape from one platform.
Do we need to train it on our invoices first?
No. There's no model training and no template building. Artificio uses a vision language model that already understands documents, guided by the tolerances and coding rules you define. It reads invoices from new vendors on day one.
Does it handle non-PO and one-time-vendor invoices?
Yes: that's a core difference. It recognizes recurring non-PO costs, known vendors without PO history, and one-time vendors with no master record, applying the right coding and controls to each instead of forcing a false PO match.
What if the PO number is missing or wrong on the invoice?
The agent cascades on vendor, material, and quantity to find the correct PO in SAP even when it isn't printed on the document. A common cause of manual exceptions elsewhere.
How does three-way matching work?
Each invoice is matched against the PO and goods receipt (or service entry sheet for services) at header and line-item level. Within-tolerance matches post; genuine discrepancies route to review with the variance flagged.
Does anything post to SAP without review?
You decide. Clean matches within tolerance can post straight through, or you can require approval on any invoice type. Exceptions always route to a human, explained.
Does it require SAP customization or ABAP development?
No. Artificio connects through standard interfaces (OData, BAPI, RFC) with no core changes and no custom ABAP, protecting your clean-core strategy.
How long is implementation?
Typically four weeks: connect, configure tolerances and coding rules, pilot in parallel, then switch on production. No model training and no core SAP changes are involved.

Not ready for a demo?

Take something useful with you.

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

Live demo

See your own invoices post into your own SAP.

Send us ten real invoices: PO, non-PO, and one-time vendors. We'll show them matched, explained, and posted in a sandbox, live on the demo call.

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