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Workflow Automation · Triggers & Actions

Turn Business Events Into the Next Action Automatically

Triggers & Actions connects process events to downstream automation. When a document arrives, a form is submitted, a rule fails, an approval completes, a schedule fires or a business-field condition is met, Artificio can trigger the appropriate workflow, communication, document, integration or system action.

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  • No-code workflow automation
  • Document-aware
  • Rule-driven
  • ERP-ready
TRIGGER · FORM SUBMISSIONACTIVE
  1. IFProperty Field · Total AmountOperator: greater than · Value: 50,000
  2. Condition met?
  3. A1Trigger WorkflowHigh_Value_Invoice_Approval
  4. A2Dynamic EmailNotify finance approver with secure URL.
  5. A3PDF / LocationOptional follow-on actions.
  • Define event-driven automation around document intake, form submission, approval status, schedules or business data
  • Add conditions using business fields, operators and AND / OR logic
  • Trigger another workflow when an event should launch a separate reusable process
  • Send dynamic or manual email, start an Email Flow, generate PDFs, track location or perform other configured actions
  • Continue into SAP, APIs, notifications or downstream workflows and keep the outcome traceable
Event-drivenReact automatically
ConditionalAND / OR rules
ComposableMultiple actions
TraceableOutcome logged

How it works

Events start the process. Conditions decide whether the action should run.

Triggers & Actions separates the event from the response, so the same workflow or communication can be reused across different business entry points.

  1. 1

    Event

    Document, form, schedule, status

  2. 2

    Evaluate

    Field, operator, AND / OR

  3. 3

    Trigger

    Workflow or communication

  4. 4

    Act

    Email, PDF, API, SAP

  5. 5

    Track

    Result & audit log

Capabilities

Combine conditions and follow-on actions without hardcoding the process.

Use business fields, operators, rule outcomes and process state to determine what should happen next.

  • Trigger event

    Document, form, schedule or status

    Start automation when a meaningful business event occurs.
  • Conditions

    Field + operator + value

    Evaluate transaction fields or structured data before the action runs.
  • Logic

    AND / OR

    Combine multiple checks so the action only runs under the right criteria.
  • Workflow

    Trigger another workflow

    Hand an event into a separate reusable workflow.
  • Communication

    Dynamic / manual email / Email Flow

    Notify users, request approval or communicate process status.
  • Output & integration

    PDF, location, API, SAP

    Generate outputs, capture context or move validated data to connected systems.

Automating something that isn't on this page? The agents adapt to new document types, new systems and new rules. Tell us what you are automating and we will show you the nearest thing we run.

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Event-driven automation

Make business events start the next action automatically.

A form submission, document arrival, validation failure, approval result, schedule or field value can trigger another workflow, send communication, generate a PDF or continue to integration.

Event
SUBMISSION / DOCUMENT / STATUS
Logic
AND / OR
Condition
FIELD + OPERATOR
Action
WORKFLOW / EMAIL / PDF / API
Result
LOGGED

Workflow automation connected to the rest of Artificio.

Use document AI, rules, approvals, forms, communication, integrations, scheduling and agent actions together instead of stitching separate point tools into every business process.

EVENT-DRIVENCONDITIONSAND / OR LOGICWORKFLOW TRIGGERSEMAIL ACTIONSSAP / API ACTIONS

Business use cases

Use triggers to connect forms, documents, approvals and ERP processes.

  • Forms

    Form submission → workflow

    A submitted form starts the correct downstream process based on its fields.
  • Finance

    High-value invoice → approval

    An amount threshold triggers approval and a secure mobile review link.
  • Maintenance

    Machine breakdown → alert

    A reported breakdown starts the maintenance-response workflow and notifies the right team.
  • Validation

    Rule failure → exception email

    A failed document or line-item rule sends the exception context to the responsible owner.
  • Approvals

    Approval complete → SAP action

    Final approval launches the configured integration or posting workflow.
  • Scheduler

    Scheduled event → batch workflow

    A scheduled time starts reconciliation, document processing or another recurring process.

FAQ

Common questions about Triggers & Actions.

What can be used as a trigger?
Examples include document arrival, form submission, workflow or approval status, scheduled execution and business-data conditions.
Can a trigger include conditions?
Yes. Conditions can use business fields and operators and can be combined using AND / OR logic.
Can one trigger start another workflow?
Yes. Trigger Workflow is a supported pattern for handing an event into a reusable workflow.
Can triggers send email?
Yes. Follow-on communication can include dynamic email, manual email or an Email Flow.
Can more than one action happen?
Yes. A process can combine follow-on actions such as workflow triggering, communication, PDF behavior and other configured actions.
Can actions continue into SAP?
Yes. Triggers can hand the process into an integration step or workflow that sends validated data to SAP or another connected system.

Security & compliance

Enterprise security across every solution

ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged, auditable, and runs in isolated environments.

  • ISO 27001:2013
  • SOC 2 Type II
  • GDPR ready
  • HIPAA ready

See it on your process

Bring one document process your team still moves manually.

We'll show how to turn inbox monitoring, extraction, validation, exception handling and ERP entry into one visible, reusable Artificio workflow.

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