SAP AI Agent · IM · QM · Shelf life Configurable
Design scenario · how the agent is configured to work
Why it matters
Expiry dates sit in the batch record, but nobody watches them across plants. Batches expire unused, get written off, or worse, ship after their date.
How it works
The same four steps as every Artificio agent. The agent does the research and the paperwork; your teams make the decisions.
Reviews batches and their expiry dates across plants.
Looks for demand that could use the batch in time.
Proposes the best next step.
Carries out the approved action.
Worked example
The weekly review finds batches expiring in the next 60 days. Here is what the agent finds for one material.
Plant 2000 will use 1,500 KG within 30 days, well before expiry. Transferring now avoids a retest and a write-off.
| Action | Batches · value | Why |
|---|---|---|
| Consume first | 21 · $96,000 | Demand in the same plant before expiry |
| Transfer | 9 · $84,000 | Demand in another plant |
| Retest | 12 · $72,000 | Retest allowed; no demand in time otherwise |
| Extend shelf life | 4 · $18,000 | Quality approval needed |
| Block at expiry | 18 · $48,000 | No demand and no retest option |
Shelf-life extensions and retests need quality. Expired stock is blocked only after approval, unless you allow automatic blocking.
Design scenario · names and values are fictional and depend on your SAP configuration
Inside the platform
The case shows who it is waiting for, what happens next, what the agent checked and exactly what each person is approving.
Waiting for N. Fischer (Materials manager) to approve 9 transfers worth $84,000, asked Mon 2 Nov at 05:00.
Once approved, transfers are created and receiving plants are told. Retests go to quality.
| Step | Owner | Status |
|---|---|---|
| Review 2,140 batches | Agent | Done |
| Approve 9 transfers | N. Fischer · Materials | Waiting |
| Approve 12 retests | Quality | Waiting |
| Block 18 at expiry | Agent | Scheduled |
Transfer 9 batches worth $84,000 to plants that will use them before expiry, starting with 1,600 KG of RM-62010 to plant 2000?
Illustration of how this agent's cases appear on the Artificio platform · names and values are fictional
Capabilities
Every expiring batch seen in time, across every plant.
Ownership
You map plants and material groups to owners. Whoever answers first decides, and anything unassigned goes to the materials manager.
Owners, rules and tolerances are configured to your organization and agreed for each deployment.
Controlled autonomy
The agent proves itself on your real work before it writes anything to SAP. The platform measures how often your people agree with it, so you decide when to give it more room, case type by case type.
The agent proposes every action but writes nothing to SAP. Your people decide, and each answer counts toward the agreement rate.
The required owners approve. The agent acts in SAP only when the last approval lands.
For case types you explicitly configure and approve, such as blocking batches on their expiry date, the agent acts on its own and reports back.
Governed agent runtime
What makes this agent different is its configuration: its instructions, the tools it may use and the policies it works under. Reviewers, approvals, versions and audit work the same way for every agent you add.
Decisions go to named owners or authorized teams, with reminders, and every email links back to the case.
Gathering data is kept separate from changing SAP. Action tools are controlled and can require human approval before they run.
Versions can't be edited, and each case keeps the version it started with, so a change never alters work in progress.
Recreations of Artificio platform screens
What we measure
Every pilot tracks the same four measures from day one, so the business case comes from your data, not ours.
For SAP teams
The agent reads and writes data through supported SAP interfaces, without modifying standard SAP objects and without replacing your existing governance.
| Batches | Expiry and production dates |
|---|---|
| Stock | By plant, location and status |
| Demand | Orders and MRP needs |
| Quality | Retest and extension rules |
| Transfers | Created after approval |
|---|---|
| Stock status | Expired stock blocked |
| Quality requests | Retests sent to quality |
| Responses | Every SAP response recorded on the case |
ScopeThe exact interfaces, objects and fields in scope are confirmed for your SAP release and deployment during technical discovery. S/4HANA Cloud Public Edition is reviewed case by case, and some landscapes may need additional configuration.
Pilot approach
A focused pilot in your QA or sandbox system proves the agent on your own data before anything reaches production.
Review SAP edition, interfaces, authorizations and representative data.
Agree the materials, plants, rules and approvers.
Review real batches in shadow mode: the agent proposes, your team acts.
Review the four measures, then add materials and approved automatic blocking.
Frequently asked questions
Security & compliance
ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged and auditable, and SAP credentials stay in the platform's integration accounts.
See it working
Talk through your shelf-life materials with our team, and see how a similar agent works on the Artificio platform.
Request DemoScope a pilot on your highest-value shelf-life materials in your SAP QA or sandbox system, with the four measures agreed up front.
Discuss an SAP pilot
