SAP AI Agent · FI-AR · Cash application Demo available
Illustrative example · not a production transaction
Why it matters
AR teams match payments to invoices by hand, chase remittances by email and leave deductions unworked until it's too late to dispute them.
How it works
The same four steps as every Artificio agent. The agent does the research and the paperwork; your teams make the decisions.
From email, PDFs, portal downloads and bank files.
Matches payments to invoices, including partial and combined payments.
Classifies short pays, overpayments and deductions.
Proposes clearing for AR to approve, with residuals where needed.
Worked example
A customer pays USD 48,212.40 against 14 invoices and emails a remittance. Here is what the agent works out before anyone starts clearing.
The remaining USD 612.00 is a deduction on invoice 90041877, coded as a Q4 promotion.
| Item | Proposed | Why |
|---|---|---|
| 13 invoices | Clear in full | Amounts match open items exactly |
| Invoice 90041877 | Clear with residual | Paid USD 612.00 short |
| Deduction | Valid promotion | Agreement PR-Q4 allows 4% on this material |
| Residual | USD 612.00 to promotions | Your rule for valid promotional deductions |
| Invoice 90041930 | Leave open | Not listed on this remittance |
Nothing is cleared until AR approves. Valid deductions go to the right account; invalid ones can be disputed with the evidence attached.
Illustrative example · names and values are fictional and depend on your SAP configuration
Inside the platform
The case shows who it is waiting for, what happens next, what the agent checked and exactly what each person is approving.
Waiting for K. Lee (AR specialist) to confirm the deduction on invoice 90041877, asked Mon 2 Nov at 08:34.
A reminder goes out at 12:34 today. Month-end close starts on Friday.
| Item | Owner | Status |
|---|---|---|
| 13 invoices · exact match | Agent | Ready |
| Invoice 90041877 · USD 612 short | K. Lee · AR | Waiting |
| Invoice 90041930 · not paid | Collections | Open |
| Clearing | Agent | On hold |
Accept the USD 612.00 deduction on invoice 90041877 as a valid Q4 promotion and clear it to the promotions account?
Recreation of the Artificio case screen · names and values are fictional
Capabilities
Every payment goes through the same checks, whatever the customer or remittance format.
Ownership
You decide who handles each kind of difference. Whoever answers first decides, and anything without an owner goes to the AR lead.
Owners, rules and tolerances are configured to your organization and agreed for each deployment.
Controlled autonomy
The agent proves itself on your real work before it writes anything to SAP. The platform measures how often your people agree with it, so you decide when to give it more room, case type by case type.
The agent proposes every action but writes nothing to SAP. Your people decide, and each answer counts toward the agreement rate.
The required owners approve. The agent acts in SAP only when the last approval lands.
For case types you explicitly configure and approve, such as clearing payments where every invoice matches exactly, the agent acts on its own and reports back.
Governed agent runtime
What makes this agent different is its configuration: its instructions, the tools it may use and the policies it works under. Reviewers, approvals, versions and audit work the same way for every agent you add.
Decisions go to named owners or authorized teams, with reminders, and every email links back to the case.
Gathering data is kept separate from changing SAP. Action tools are controlled and can require human approval before they run.
Versions can't be edited, and each case keeps the version it started with, so a change never alters work in progress.
Recreations of Artificio platform screens
What we measure
Every pilot tracks the same four measures from day one, so the business case comes from your data, not ours.
For SAP teams
The agent reads and writes data through supported SAP interfaces, without modifying standard SAP objects and without replacing your existing governance.
| Open items | Customer open items and invoices |
|---|---|
| Bank statements | Payments from the electronic bank statement |
| Agreements | Promotions, rebates and price agreements |
| Deliveries | Proof of delivery for shortage claims |
| Clearing | Incoming payments and clearing through supported interfaces |
|---|---|
| Residuals | Residual items with reason codes |
| Disputes | Dispute cases where configured |
| Responses | Every SAP response recorded on the case for resolution or retry |
ScopeThe exact interfaces, objects and fields in scope are confirmed for your SAP release and deployment during technical discovery. S/4HANA Cloud Public Edition is reviewed case by case, and some landscapes may need additional configuration.
Pilot approach
A focused pilot in your QA or sandbox system proves the agent on your own data before anything reaches production.
Review SAP edition, interfaces, authorizations and representative data.
Agree one company code, key customers, reason codes and owners.
Run real payments in shadow mode, including short pays and deductions.
Review the four measures, then add customers, company codes and autonomy.
Frequently asked questions
Security & compliance
ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged and auditable, and SAP credentials stay in the platform's integration accounts.
See it working
See a customer payment go from remittance through matching and deduction review to a clearing proposal, using sample data.
Request demoScope a pilot on one company code and a few large customers in your SAP QA or sandbox system, with the four measures agreed up front.
Discuss an SAP pilot
