SAP AI Agent · Business partner · Supplier master Demo available
Illustrative example · not a production transaction
Why it matters
Registration packs arrive by email in every format, get retyped into SAP, and bank details are a favorite target for payment fraud.
How it works
The same four steps as every Artificio agent. The agent does the research and the paperwork; your teams make the decisions.
From a web form or email: registration forms, tax forms, bank letters and certificates.
Checks the data against existing suppliers and your onboarding rules.
Builds the supplier record and sends each part to its owner.
Creates the business partner once every approval is in.
Worked example
A buyer invites a new supplier, who sends a registration form, a W-9 and a bank letter. Here is what the agent checks before anyone opens SAP.
No existing supplier matches the tax ID, bank account or address. The closest name, Precision Cast Inc., has a different tax ID and address.
| Field | Proposed | Why |
|---|---|---|
| BP role | Supplier | New supplier for company code 1000 |
| Account group | ZVEN | Your rule for domestic suppliers |
| Reconciliation account | 211000 | Trade payables, domestic |
| Payment terms | N030 | Net 45 requested; your policy is Net 30 for new suppliers |
| Withholding tax | Not applicable | W-9 shows an LLC taxed as a corporation |
| Bank account | ••••4471 | Holder name matches the legal name on the W-9 |
The supplier is created only after finance approves the bank details and payment terms. Each approval is tied to the values the approver saw.
Illustrative example · names and values are fictional and depend on your SAP configuration
Inside the platform
The case shows who it is waiting for, what happens next, what the agent checked and exactly what each person is approving.
Waiting for R. Okoye (Finance) to approve bank details and payment terms, asked Mon 2 Nov at 11:20.
A reminder goes out tomorrow at 11:20 if there is no answer.
| Section | Approver | Status |
|---|---|---|
| General data | M. Patel · Procurement | Approved |
| Compliance screening | L. Kim · Compliance | Approved |
| Bank and payment terms | R. Okoye · Finance | Waiting |
| Create supplier | Agent | On hold |
Approve bank account ••••4471 at First Ohio Bank and payment terms N030? The supplier requested Net 45.
Recreation of the Artificio case screen · names and values are fictional
Capabilities
Every registration goes through the same checks before a supplier can be paid.
Ownership
You name an approver for each part of the supplier record. Whoever answers first decides, and anything without an owner goes to the master data team.
Owners, rules and tolerances are configured to your organization and agreed for each deployment.
Controlled autonomy
The agent proves itself on your real work before it writes anything to SAP. The platform measures how often your people agree with it, so you decide when to give it more room, case type by case type.
The agent proposes every action but writes nothing to SAP. Your people decide, and each answer counts toward the agreement rate.
The required owners approve. The agent acts in SAP only when the last approval lands.
For case types you explicitly configure and approve, such as adding purchasing data to an existing, approved supplier, the agent acts on its own and reports back.
Governed agent runtime
What makes this agent different is its configuration: its instructions, the tools it may use and the policies it works under. Reviewers, approvals, versions and audit work the same way for every agent you add.
Decisions go to named owners or authorized teams, with reminders, and every email links back to the case.
Gathering data is kept separate from changing SAP. Action tools are controlled and can require human approval before they run.
Versions can't be edited, and each case keeps the version it started with, so a change never alters work in progress.
Recreations of Artificio platform screens
What we measure
Every pilot tracks the same four measures from day one, so the business case comes from your data, not ours.
For SAP teams
The agent reads and writes data through supported SAP interfaces, without modifying standard SAP objects and without replacing your existing governance.
| Suppliers | Existing business partners for duplicate checks |
|---|---|
| Configuration | Account groups, company codes, payment terms |
| Banks | Bank master data |
| Purchasing organizations | Purchasing organization data |
| S/4HANA | API_BUSINESS_PARTNER (OData) |
|---|---|
| ECC | Vendor master through a supported interface |
| Documents | Registration documents linked to the supplier where configured |
| Responses | Every SAP response recorded on the case for resolution or retry |
ScopeThe exact interfaces, objects and fields in scope are confirmed for your SAP release and deployment during technical discovery. S/4HANA Cloud Public Edition is reviewed case by case, and some landscapes may need additional configuration.
Pilot approach
A focused pilot in your QA or sandbox system proves the agent on your own data before anything reaches production.
Review SAP edition, interfaces, authorizations and representative data.
Agree one company code, the supplier types, rules and approvers.
Run real registrations in shadow mode, including duplicates and bank changes.
Review the four measures, then add company codes, supplier types and autonomy.
Frequently asked questions
Security & compliance
ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged and auditable, and SAP credentials stay in the platform's integration accounts.
See it working
See a supplier registration pack go from intake through duplicate and bank checks to an approved supplier, using sample data.
Request demoScope a pilot on one company code and a defined set of supplier types in your SAP QA or sandbox system, with the four measures agreed up front.
Discuss an SAP pilot
