SAP AI Agent · ECC → S/4HANA · Data · Code Configurable
Design scenario · how the agent is configured to work
Why it matters
Duplicates, incomplete records and unused custom code are cheaper to fix before the move. Found during test loads, they delay the project and eat the budget.
How it works
The same four steps as every Artificio agent. The agent does the research and the paperwork; your teams make the decisions.
Master data, activity and the custom code inventory.
Applies S/4HANA readiness checks to every record.
Groups problems by owner and proposes cleanups.
Owners approve cleanups; progress is tracked for the project.
Worked example
Before the first test load, the agent checks vendors for business partner readiness. Here is one batch it sends to the data owner.
Each pair shares a tax ID and bank account. In every pair, one record has had no activity since 2019 and has no open items.
| Check | Finding | Proposed |
|---|---|---|
| Same tax ID and bank | 18 pairs | Treat as duplicates |
| Activity | One record inactive since 2019 | Keep the active record |
| Open items | None on inactive records | Safe to block |
| Purchasing documents | No open POs on inactive records | Safe to block |
| Action | Block and exclude | Inactive record not migrated |
Records are blocked and excluded only after the data owner agrees. Merges and archiving follow your project's decisions.
Design scenario · names and values are fictional and depend on your SAP configuration
Inside the platform
The case shows who it is waiting for, what happens next, what the agent checked and exactly what each person is approving.
Waiting for L. Kim (Vendor master) to decide on 18 duplicate vendor pairs, asked Mon 2 Nov at 08:00.
A reminder goes out on Wednesday. Test load 2 freezes vendor data on 20 Nov.
| Pair | Keep | Status |
|---|---|---|
| 100231 / 104517 | 100231 | Proposed |
| 100410 / 105902 | 100410 | Proposed |
| 100877 / 106233 | 100877 | Proposed |
| 15 more pairs | Active record | Proposed |
Block the inactive record in all 18 duplicate vendor pairs and exclude it from migration? None has had activity since 2019 or has open items.
Illustration of how this agent's cases appear on the Artificio platform · names and values are fictional
Capabilities
Clean data and a smaller scope, decided by the people who own the data.
Ownership
You name an owner for each object. Whoever answers first decides, and anything unassigned goes to the migration project lead.
Owners, rules and tolerances are configured to your organization and agreed for each deployment.
Controlled autonomy
The agent proves itself on your real work before it writes anything to SAP. The platform measures how often your people agree with it, so you decide when to give it more room, case type by case type.
The agent proposes every action but writes nothing to SAP. Your people decide, and each answer counts toward the agreement rate.
The required owners approve. The agent acts in SAP only when the last approval lands.
For case types you explicitly configure and approve, such as excluding records already flagged for deletion with no activity or open items, the agent acts on its own and reports back.
Governed agent runtime
What makes this agent different is its configuration: its instructions, the tools it may use and the policies it works under. Reviewers, approvals, versions and audit work the same way for every agent you add.
Decisions go to named owners or authorized teams, with reminders, and every email links back to the case.
Gathering data is kept separate from changing SAP. Action tools are controlled and can require human approval before they run.
Versions can't be edited, and each case keeps the version it started with, so a change never alters work in progress.
Recreations of Artificio platform screens
What we measure
Every pilot tracks the same four measures from day one, so the business case comes from your data, not ours.
For SAP teams
The agent reads and writes data through supported SAP interfaces, without modifying standard SAP objects and without replacing your existing governance.
| Master data | Materials, customers, vendors and finance data |
|---|---|
| Activity | Postings, open items and documents per record |
| Custom code | Inventory and usage statistics, where collected |
| Readiness rules | Business partner and S/4HANA checks |
| Cleanups | Approved blocks and fixes in ECC |
|---|---|
| Exclusions | Migration exclusion lists for your project |
| Reports | Readiness by object and wave |
| Responses | Every SAP response recorded on the case |
ScopeRuns against your SAP ECC system before and during the migration project. Custom code ranking needs usage data to be collected in ECC. The objects, checks and cleanups in scope are agreed with your migration project and system integrator.
Pilot approach
A focused pilot in your QA or sandbox system proves the agent on your own data before anything reaches production.
Review SAP edition, interfaces, authorizations and representative data.
Agree the objects, readiness rules and data owners.
Run read-only checks and agree the top cleanups before the next load.
Review the four measures, then add objects and waves.
Frequently asked questions
Security & compliance
ISO 27001:2013 certified, SOC 2 Type 2 compliant, GDPR and HIPAA ready. Every agent action is logged and auditable, and SAP credentials stay in the platform's integration accounts.
See it working
Talk through your S/4HANA migration plans and data readiness with our team, and see how a similar agent works on the Artificio platform.
Request DemoScope a pilot on one object before your next test load in your SAP QA or sandbox system, with the four measures agreed up front.
Discuss an SAP pilot
