You Already Have Power Automate. Here's What It Can't Do Without Artificio.

Your Microsoft enterprise license includes Power Automate. It's sitting there, already paid for, already connected to Teams and SharePoint and Outlook. Your IT team knows it. Your business users have probably built a few flows with it. And yet, the document chaos hasn't gone away. 

Invoices still get manually keyed into your ERP. Contracts still sit in someone's inbox waiting to be reviewed. Patient intake forms still get rekeyed by front desk staff who have better things to do. The workflows exist. The automation platform exists. But something is missing in the middle, the part where a document actually gets read, understood, and acted on intelligently. 

That gap is exactly what Artificio fills. 

Power Automate Is Powerful. Document Intelligence Is Not Its Strength. 

Power Automate is genuinely excellent at orchestration. It moves data between systems, triggers actions based on conditions, and connects Microsoft's ecosystem in ways that would have required custom development just five years ago. Over 10 million enterprise licenses ship with Power Automate access, which makes it one of the most widely deployed automation platforms on the planet. 

But document understanding isn't an orchestration problem. It's an intelligence problem. 

When an invoice arrives as a PDF, Power Automate can detect it. It can route it to a SharePoint folder, send a notification, or kick off an approval chain. What it can't do reliably is understand that the invoice has three line items, that the vendor number doesn't match your approved supplier list, that the total doesn't reconcile with the PO, and that the payment terms on page two contradict the contract you signed six months ago. 

Traditional approaches try to solve this with template-based OCR tools. You define a template for each vendor, train it on a handful of samples, and hope the document always looks exactly the same. This works until a vendor changes their invoice format. Or you add a new supplier. Or someone sends a scanned copy that's slightly rotated. Then the extraction fails, the exception queue fills up, and someone manually handles it anyway. 

The result is automation theater. The flow runs. The document gets processed. And a human still fixes half the outputs. 

What Changes When You Add Artificio 

Artificio is built on an AI agent architecture that reads documents the way a knowledgeable human would, by understanding context, not just matching fields to coordinates on a page. It doesn't need templates. It doesn't break when formats change. It understands that "Invoice Date," "Bill Date," and "Date of Invoice" are all the same thing, even when they appear in different positions on different documents from different vendors. 

When you connect Artificio to your Power Automate environment, the workflow gets a layer of genuine document intelligence it didn't have before. Power Automate keeps doing what it does best (orchestration, routing, integration with Microsoft services) while Artificio handles the part that actually requires understanding what's in the document. 

The connection is straightforward. Artificio exposes REST API endpoints that Power Automate calls through its HTTP connector or a custom connector you deploy once. Your existing flows don't get rewritten. They get extended.

Three Workflows That Work Better With This Combination 

Accounts Payable Automation 

This is the highest-volume use case for most enterprise customers, and it's where the ROI shows up fastest. 

The typical setup runs like this. Invoices arrive by email to a shared AP mailbox. Power Automate watches that mailbox and triggers when a new message arrives. It pulls the attachment and sends it to Artificio's document processing endpoint. Artificio returns structured data: vendor name, invoice number, date, line items, amounts, tax, payment terms, and a confidence score for each field. 

Power Automate then takes that structured data and does what it's good at. It checks the vendor against your approved supplier list in Dynamics 365. It matches the PO number against open purchase orders in your ERP. If everything checks out above a confidence threshold, it posts the invoice automatically. If something flags for review, it routes to the right approver in Teams with all the extracted data pre-populated in the approval card. 

The shift is significant. Teams that were manually keying 300 invoices a week drop to reviewing 30 exceptions. The rest process automatically. And because Artificio's extraction works across formats without retemplating, you don't have a vendor onboarding project every time a new supplier joins your network. 

Contract Review and Obligation Tracking 

Contracts come in from everywhere: email attachments, DocuSign completions, SharePoint uploads from deal teams. They're dense, they're long, and the information you need (renewal dates, termination clauses, liability caps, auto-renewal terms) is buried in paragraph 14 of a 40-page document. 

Power Automate can watch for contract-related documents across all those sources. When one arrives, Artificio reads it and extracts the key obligations: effective date, expiration date, renewal terms, notice periods, and any custom fields your legal team has defined as important. That structured data flows back into Power Automate, which logs it to your contract management system, sets calendar reminders for renewal windows in Outlook, and notifies the responsible account manager in Teams. 

What used to require a paralegal to manually read and log each contract now happens in seconds. Your legal team still reviews the contracts; they just don't spend time hunting for the dates. 

Healthcare and Insurance Form Processing 

Patient intake forms, prior authorization requests, explanation of benefits documents. This category of document processing has historically been both critical and expensive, because the stakes are high and the formats are wildly inconsistent. 

Artificio handles medical document extraction with the same context-aware approach it uses for financial documents. It understands that a "dx code" and a "diagnosis code" and an ICD-10 code are related concepts. It extracts medication lists even when they're formatted as paragraphs rather than structured tables. It reads handwritten intake forms that would completely defeat a traditional OCR system. 

Power Automate connects those extracted fields to your EHR system, triggers prior auth workflows, or routes to the right clinical team based on the document type and urgency flags Artificio identifies. The process that used to involve three manual handoffs now involves zero. 

The Integration Setup Is Simpler Than You'd Expect 

One concern that comes up often is integration complexity. Nobody wants to take on a six-month IT project to add intelligence to their document workflows. The good news is that the Power Automate + Artificio connection doesn't require that. 

Artificio provides a Power Platform custom connector package that you deploy to your tenant. It takes about an hour. After that, every flow in your organization can call Artificio's endpoints directly from the action palette, no coding required. 

For organizations that prefer to start with the built-in HTTP action before committing to the custom connector, that works too. The API is REST-based, returns clean JSON, and has thorough documentation for every endpoint. Most customers have their first proof-of-concept flow running within a day of getting API credentials. 

Authentication goes through Microsoft Entra ID (formerly Azure AD), so your existing identity and access management policies apply automatically. You don't need a new security review for credentials management. The integration fits inside your existing governance structure.

Why This Combination Beats Building from Scratch 

Some teams look at this problem and think: we already have Power Automate, maybe we should build a custom document processing solution on top of Azure AI Document Intelligence. 

That's a reasonable starting point, but it leads to a longer road than it looks. Azure AI Document Intelligence is a powerful building block, but building production-ready document processing on top of it means handling edge cases yourself. Confidence scoring. Exception routing logic. Multi-document packet handling. Continuous model improvement as your document mix evolves. Support for handwritten content. Cross-document relationship extraction. 

Artificio has already built and maintained all of that. You get the benefits of an AI agent architecture purpose-built for document intelligence, deployed inside your existing Power Platform environment, in days rather than months. 

The teams who try to build their own solution typically spend 3-6 months getting to something that handles 80% of their documents well. The remaining 20% generates exceptions they haven't fully solved. By the time they've addressed the edge cases, they've spent engineering time that could have been directed at higher-value work. 

What Your Existing Power Automate Investment Actually Gets You 

When you add Artificio to your Power Platform environment, your existing automation investment gets significantly more valuable. Flows you've already built for routing and approval can now handle document understanding without rebuilding. Connections to Dynamics 365, Teams, SharePoint, and your ERP stay exactly as they are. 

The license you already have for Power Automate covers the orchestration layer. Artificio handles the intelligence layer. Neither replaces the other. They do different things well, and together they close the gap that's been keeping your document workflows from actually being automatic. 

For teams already invested in the Microsoft ecosystem, this is the most practical path to genuine document automation. Not a rip-and-replace of your existing setup. Not a years-long AI transformation project. Just the intelligence layer your flows have been missing, plugged in where it belongs. 

If your team is processing more than a few hundred documents a month and still relying on manual review or template-based extraction to handle them, the combination is worth a close look. The deployment timeline is short, the integration is native to the environment you already use, and the workflows that benefit most are probably already partially built. 

Ready to see how Artificio connects to your existing Power Automate environment? Book a technical demo and we'll walk through your specific document types and workflows.